Board Meeting - July 7, 2022

Eileen Brown

Surfside Board Meeting Minutes

July 7, 2022

6:00 pm

 

Present:            Elisa Nye, Rich Fernandez, Paula Skorin, Margo Trone, Kayo Libiano, Eileen Brown,

Absent:            John York

 

  1. The Board approved the June 9, 2022 Meeting Minutes.
  1. Coaching:
  1. The coaches are continuing to look at reorganizing the B/C groups in hopes of making room for more C swimmers to join Surfside. We now have an additional lane at the Redondo pool on Tuesdays and Thursdays, bringing the total number of lanes to seven for our use.
  1. Lelei and Robert’s contracts have been adjusted to reflect payment based on the actual number of hours each has worked that month. Robert is up to date on all certifications.
  1. Elisa has drafted a Head Coach job description. Once that is finalized, she will create a job description for the assistant head coach position. We currently have one candidate recommendation. We are looking for additional contenders as well.
  1. Membership Status:
  1. The summer beach party is on Monday, July 11th to kick off our ocean swim practice season. Surfside is providing pizza and bottled waters. Many members have signed up to bring desserts, salads, side dishes and fruit. It will be a fun night for Surfside families.
  1. Beach workouts will begin on Monday, July 18th for the B, A, and Senior groups.
  1. Kayo will distribute the new marketing flyer to the Redondo pool office to be passed out when parents inquire about joining a swim team. (They get inquiries during their weekend open swim times as well as during their summer swimming lesson program.)
  1. Until we have more room for “C” swimmers, we will not be scheduling a tryout. We have over 100 kids under 12 years old on our waiting list. Currently, we do have room for older kids and we will continue to conduct individual tryouts on an as needed basis for now.
  1. Swim Meets:
  1. Dual meet with SOBA on July 15th at the Hawthorne Pool.
  1. Dual meet with the Bay Club on July 27th at the Manhattan Country Club.
  1. Regional meet on August 13th at the new Torrance Aquatic Center. (Rich is ordering two pop up tents with the Surfside logo. They should be ready by this meet.)
  1. Paula and Margo will meet with Drew to learn the meet coordinator duties that are involved when Surfside hosts swim meets at our pool. (No home meets are scheduled for the near future.)
  1. Team Unify:
  1. Margo completed the needed site upgrade.
  1. Elisa will check with the coaches to see if they are now able to take attendance on the site.
  1. JG Prep Class update: The Board still needs to schedule lessons learned and planning for the 2023 program.
  1. Team gear updates: Kayo informed the Board that hats have been ordered for the coaches. Robert’s coach gear has been ordered as well.
  1. Banking/Financials:
  1. Rich is working with the accountants.
  1. Rich investigated purchasing board insurance. It appears that it will cost approximately $6,000 per year. The Board will decide next month if we want to move forward.
  1. Rich is going to confirm that our team insurance through USA Swimming covers the beach swim workouts.