Board Meeting - October 13,2022

Eileen Brown

Surfside Board Meeting Minutes

October 13, 2022

6:00 pm

 

 

Present:             Elisa Nye, Margo Trone, Kayo Libiano, Eileen Brown

 

Absent:            Rich Fernandez, Paula Skorin, John York

 

  1. The Board approved the September 15, 2022 Meeting Minutes.

 

  1. Workout changes/pool time:
  1. The newly created C+ group has been working out at the Redondo pool on Tuesdays and Thursdays 7-8pm. Creating this new group has freed up some space in the 6-7pm time slot for the B and C groups.
  2. Survey results showed that 10am Sunday workouts would be popular. As soon as we get confirmation from Sean that he will coach, we will reserve the Redondo pool with a start date of November 6th.
  1. This workout will be for the A, B, C+, and C groups.
  2. Coaches would like to have weekly signups so that swimmers can reserve their spot and Sean will know what level of workouts to prepare.

 

  1. Coaching:
  1. A meeting will be arranged for Mary/Sean to present their joint Assistant Head coach proposal to the Board.
  2. We will follow-up with John to see if he was able to reach out to the external candidate.

 

  1. Swim Meets:
  1. Friday meet at SOBA
  1. Surfside has 35 swimmers signed up.
  2. We are short three volunteer timers. The Board will time if needed.
  1. John is working with SOBA on dates for a Surfside hosted meet at Redondo on a Sunday.
  2. We hope to get a meet on the calendar with the Bay Club.
  3. Paula and Margo will meet with Drew to learn the meet coordinator duties that are involved when Surfside hosts swim meets at our pool.
  4. We will have a discussion with SOBA on meet software change in the near future.
  5. Rich is going to order another Surfside canopy for meets. We will then have two canopies for swimmers and one for coaches at future meets.

 

  1. Membership status:
  1. After two tryouts in September, we have added 25 new swimmers to Surfside.
  2. We now have 108 kids on the waitlist. Thirteen of these kids are 12+ and we can do tryouts for them at any time. We will have a tryout for the younger kids in the new year.

 

  1. Website:
    1. Margo will follow up with the coaches to see if the issues with taking attendance online have been resolved.
    2. Margo is working on Surfside’s pages on Facebook, Instagram and Shutterfly.
    3. Margo is setting up a “buy-nothing” type exchange for team gear (eg: team suits, parkas, fins, etc.)

 

  1. Holiday Party:
  1. Eileen will work with John on date, location and format for the team party.
  2. Kayo is going to look into getting team hats to give away to swimmers at the party.

 

  1. Banking/Financials:
  1. Rich said that the taxes have been completed and submitted.
  2. Rich will have a Board insurance application to present at the next meeting.
  3. Rich transferred money from our checking account to CDs with 3-4% interest.

 

  1. JG Prep Class update: The Board still needs to schedule lessons learned and planning for the 2023 program.