Board Meeting - February 9, 2023

Eileen Brown

Surfside Board Meeting Minutes

February 9, 2023

7:15 pm

 

Present:             Elisa Nye, Rich Fernandez, Kayo Libiano, Margo Trone, Eileen Brown, John York

 

  1. The Board approved the January 12, 2023 Meeting Minutes.
  1. All Board members need to register for USA Swimming (as non-athletes) and complete basic coursework as soon as possible (if they haven’t already done so).
  1. Coaching
  1. Status on coaches “in good standing” with their training requirements:
  1. Everyone is up to date except Lelei and Robert.
  2. Sean will be reimbursed the $100 deduction for January (finished coursework 1/30/23).
  1. John is getting quotes for the purchase of starting equipment and coach microphones.
  2. John is working on plans for searching for additional coaching staff.
  1. Swim Meets
  1. Winter Champs was on Saturday, February 4th at East LA College. Everyone did well and the meet ran smoothly.
  2. John is working with Cathy (SOBA) to schedule some meets in March, April and May. We are hoping to do at least one at the Mira Costa pool on a Friday night.
  1. JG Prep Class
  1. The Board reviewed the draft budget/proposal.
  2. There will be two sessions with a maximum of 10 swimmers per session.
  3. Last year we had 12 participants. To date, we have 14 kids who have shown interest this year.
  4. There is a tab on the Surfside website about the JG prep sessions.
  5. We will post information on Surfside’s Facebook page.
  6. An email will go out to the Surfside families informing them of this program and asking them to forward the information to any of their friends and family who may be interested.
  1. Membership
  1. We had tryouts on January 27th and February 3rd. Ten new members have joined the team. Two more still need to finish registering.
  2. USA Swimming membership 2023 renewal update: We are almost at 100% Surfside swimmer registration.
  3. Margo continues to work on the issues with the Team Unify website connection to USA Swimming website.
  4. Margo has learned how to credit Surfside families for their volunteer hours for 2022. All credits will appear on the next billing cycle. Going forward the families will be credited the billing cycle in which the volunteering occurred.
  5. Elisa is composing a Google form that will be sent out to the Surfside families asking them to please let us know if their child has any special needs/requirements that the coaches should be aware of. Surfside is an inclusive club and we want to know how best to work with each swimmer.
  1. Website
  1. Margo has created the Surfside Facebook & Instagram pages. She will be sending out links to the members soon. We are hoping that members will post pictures from meets and other events as well as list any team gear (team suits, parkas, fins, etc.) that they no longer use and would like to pass on to other team members.
  2. The coaches have asked for help taking photos of new kids at workouts, so they can learn names with faces. A request will be emailed to parents to see if they can provide photos. Margo is putting together directions to help parents put photos up in their Surfside accounts. This request will be sent out with the Google form (mentioned above), so that one email can cover both items.
  1. Banking/Financials:
  1. Rich provided the Board with a tax update.
  2. Rich will prepare a budget update for the Board at the next meeting.
  3. 2023 Board insurance has been purchased.
  1. Cindy Tournat Memorial Scholarship Fund
  1. The board reviewed and finalized the language and process for graduating seniors interested in applying for this scholarship opportunity.
  2. Next steps:
  1. Information on the scholarship and how to apply will be posted on the team website.
  2. An email will be sent to the Surfside families.
  3. Information will be posted on Surfside’s new Facebook account.
  4. Elisa will keep Cindy’s family informed on our progress.