Board Meeting - March 9, 2023

Eileen Brown

Surfside Board Meeting Minutes

March 9, 2023

7:15 pm

 

 

Present:             Elisa Nye, Rich Fernandez, Kayo Libiano, Eileen Brown, John York

Absent:            Margo Trone

 

  1. The Board approved the February 9, 2023 Meeting Minutes.
  1. All Board members need to register for USA Swimming (as non-athletes) and complete basic coursework as soon as possible (if they haven’t already done so).
  1. Coaching
  1. All coaches are “in good standing” with their training requirements except for Lelei. John is going to follow-up with her tomorrow.
  2. John will purchase starting equipment for future meets.
  3. Surfside will be losing two coaches in August. John is working on plans for searching for additional coaching staff.
  1. JG Prep Class
  1. First session is underway and has five kids paid with a possibility of two more. Currently we have 4 kids interested in the second session. John is going to talk with the coaches this week and decide if we want to proceed with the second session.
  2. The Board discussed the current coaching and payment situation.
  3. The Board decided that next year we will need to create a separate contract for the JG Prep coach.
  1. Swim Meets
  1. No meets in March.
  2. John will know in a couple of weeks about meets in April and May.
  1. Membership
  1. The next tryouts will be on April 21st and May 5th. We have 80 kids on the waitlist. (Currently, we have 133 swimmers registered on Surfside.)
  2. We are continuing to work on the issues with the Team Unify website connection to the USA Swimming website.
  3. Margo has credited the Surfside families for their volunteer hours for 2022 (including holiday party donations). Going forward, the families will be credited in the billing cycle in which the volunteering occurred.
  4. Elisa is composing a Google form that will be sent out to the Surfside families asking them to please let us know if their child has any special needs/requirements that our coaches should be aware of. Surfside is an inclusive club and we want to know how best to work with each swimmer.
    • Rich is going to ask his contacts at the Redondo Union School District how they go about gathering this information from their district families.
    • Eileen will follow up with USA swimming to see if Nicole has any suggestions.
  1. Website
  1. The photos on Surfside’s website are out of date. Elisa is going to work with Margo to ask families to send in photos from recent meets, etc.
  1. Banking/Financials:
  1. Rich has processed the 1099s for all of the coaches except for Sean. John is going to follow up with Sean to get this completed.
  2. Rich presented Surfside’s transaction summary for the first two months of 2023.
  3. Rich is creating a budget for 2023 and will present it at the next meeting.
  1. Cindy Tournat Memorial Scholarship Fund
  1. Information on the scholarship and how to apply has been posted on the team website and has been communicated to the team.
  2. John is going to reach out to recent Surfside graduates and encourage them to apply.
  3. Rich will be meeting with Cindy’s family and setting up a separate bank account for the scholarship fund.