Board Meeting - February 14, 2025

Eileen Brown

Surfside Board Meeting Minutes

February 14, 2025

3:00 pm

 

Present:           Elisa Nye, Ramya Sivasubramanian/Jered Lindsay, Kayo Libiano, Yvonne Abt, Eileen Brown, John York

Absent:            Rich Fernandez

 

  1. Board Members
  1. The board approved the meeting minutes of January 7, 2025.
  2. Yvonne will take over secretary duties after Eileen leaves.
  3. Board members who need to renew their certifications through USA Swimming will follow up.
  1. Pool Situation
  1. RUHS will have a schedule shifting due to the end of water polo season and the beginning of swim season. Beginning in March, Surfside will swim at 5 pm on Monday, Tuesday and Thursday and at 5:45 pm on Wednesday.
  2. RUHS is available on the afternoon of Saturday, February 22nd. John is going to check with the coaches to see if they are available to host a special swim clinic focusing on starts, turns, and strokes. This would be beneficial to many of our members and would be an opportunity for coaches to get extra hours.
  1. Coaching
  1. Elisa, Kayo and Coach Mary will follow-up with both families involved in the recent behavioral issues situation.
  2. The coaches and board members are going to prepare a new formal behavioral policy and process plan and share it with the team.
  3. John will follow-up with coaches regarding any certifications that need to be renewed.
  1. Swim Meets
  1. We are having an intramural swim meet on Sunday (2/16/25) at RUHS. All swimmers will compete in 50 yards of each stroke.
  2. The upcoming SCSL spring season meets:
  • March 1, 2025
  • March 22, 2025
  • April 19, 2025
  • May 17, 2025
  • Champs – June 21-22, 2025
  1. We are still searching for a female meet marshal for the SCSL meets. We have a male adult who has committed, but we need a female as well.
  2. Kayo will order more tattoos for swim meets.
  1. Membership
  1. Kayo has been cleaning up the Surfside membership account and there are now only three outstanding billing issues to resolve.
  2. Kayo will work with the coaches to identify any swimmers who have moved up a group level which may affect their quarterly billing.
  3. Kayo reported that the B and C groups are full and therefore, we will not have spring tryouts. However, there are 9-12 older kids who are on the waitlist for the A and Senior groups. Kayo and John will have these kids tryout during Monday practices over the next few weeks.
  4. Rich and Kayo continue to work on membership analysis. They will have a recommendation in March regarding membership rate increases.
  1. Financials
  1. Rich will provide the January 2025 actuals vs. budget to the board next week.