Board Meeting - Sept 26th, 2025

Surfside Coordinator

Surfside Board Meeting Minutes

Present: Elisa Nye, Rich Fernandez, Yvonne Abt, Jered Lindsay, Ramya Sivaubramanian, John York, Kayo Libiano

 

September Minutes Approved by Board Minutes in Attendance

 

Pool situation / scheduling

  • Pending confirmation from Begg on Friday schedule

  • Targeting 10/8 for Wed Ocean swim transition to pool (RUHS - 45min B’s and 60mins A/Snrs)

  • Rest of RUHS schedule to remain the same

  • No new news from MCHS

Coaching

  • Team endeavoring for all mandatory trainings to be completed

  • Dry land coaching- to be discussed in Oct mtg

Swim Meet

  • Due to South Gate renovation, SCSL moved to Torrance for 10/4, and new time (2:30p)

  • Discussed potential hot chocolate run if meet runs long

  • John confirmed to be there; other coaches’ attendance tbc

  • Connecting with SOBA on how to set up meet files; still need results from last meet

  • Julio has canopies moving forward (though will likely not need for Torrance, given late timing)

  • Kayo to get a quote for a banner for upcoming swim meets

  • Ramya/Jered not able to make 10/4; will need Board to help do volunteer check-ins

Behavioral Policy + Waivers

  • 50% of families (out of 117) have completed both (as of 9/26)

    • More policy acknowledgements (67%) than Waivers completed (45%)

  • Allison Parlee won random drawing for families completed both prior to 9/10 (for starbucks gift card)

  • Determined next step is to catch families in person ahead of swim practice with hard copies and/or to share .pdf via email for print + scan submission (to [email protected])

Membership Updates

  • New members need to go through the registration process; but Sports Engine can only accommodate one process at a time (which is currently set up for current member reg)

  • This confirms that we need to speed up process for existing members to complete their policy/waiver process

  • Tryouts criteria:  12u; been on another swim team; or have a sibling on the team

Marketing & Comms

  • Website updates completed; good fdbk

  • Google Workspace all set up for Surfside

    • All member waivers saved in Surfside’s Google Drive

    • Yvonne to set up Google Meet / Invites moving forward for board meetings

Financials

  • Rich to share budget update in October meeting