Board Meeting - November 11th, 2025

Surfside Coordinator

Surfside Board Meeting - Nov

Attendees John York Elisa Nye Surfside Swim Coordinator Ramya Sivasubramanian Rich Fernandez Kayo Libiano Jered Lindsay

  • Minutes Approval.  Board approved Oct meeting minutes. 

  • Stroke + Turn Clinic and No-Show Policy. Board approved a charge for no-shows, to discourage members from signing up but not showing up. Kayo will assist with enforcing this charge / policy if needed. 

  • SCSL Swim Meet  Ramya updated the group on the upcoming swim meet, reporting that sign-ups closed last night with 35 kids registered.  Yvonne & Ben Abt will certify to become Meet Marshals to help with this volunteer need.  Group discussed the difficulty of securing prime tent and staging spots at the swim meet, noting that some competing teams arrive as early as 5:45 AM.   Elisa suggested making it a multi-signup with extra credit to incentivize volunteer support for this task, or bringing up the idea of assigned spots or some coordinated system to the Meet Director. 

  • Behavioral Policy + Waiver Compliance / Tracking.  The Board received an update on compliance with the behavior policy and waiver.   Yvonne proposed using an unused default field in Team Unity  to track liability waiver completion.

  • Swimmer Group Promotions + New Members.  Kayo confirmed that they received and processed a list of updated swimmer groups from Coach Lelei, and will communicate to members/families. Kayo reported 13 new swimmers were added to roster as of last month.

  • Surfside Banner Design.  Board approved moving forward with the banner design by including the website URL, and the Facebook and Instagram icons, and should also include "swim team" in the design. The board agreed that a standard size, like 5 feet, and include grommet holes for hanging.

  • Social Media Initiative Yvonne shared draft emails for two new social media initiatives, including an email to encourage alumni postings and an email inviting current swimmers to sign up for a spotlight. 

  • Holiday Party.  The holiday party is scheduled for December 5th from 5:00 to 7:00 PM. Yvonne will create the event and sign-ups for beverages and desserts in Team Unify, and organize catering. 

  • Members Survey.  Yvonne confirmed the team survey is ready to be sent out today, with responses due by November 30th so the results can be shared at the December 5th holiday party.